IJECE Online Paper Submission

Online Submissions: Oct 2021-Present

Author may submit through this OJS. When an author makes a new submission to your journal, the editor is automatically emailed. 

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Registration and login are required to submit items online and to check the status of current submissions.

 

There are five steps for submitting an article in OJS.

To begin, from the Author User Home page click [New Submission] or from the Author page with Active Submissions, select the Click Here link under Start a New Submission, to proceed to the first step of the submission process.

  1. Step One ensures that the Author understands the journal’s submission rules. The Author will have to pick the appropriate section to submit to, and will be provided with information on the journal’s privacy statement, copyright notice, competing interest statement and/or author fees, if applicable. If you need any help the journal’s technical support contact is provided at the top of this page.

  2. Submission Step Two allows you to upload the submission file, typically a word-processing document.

    • Click Browse to open a Choose File window for locating the file on the hard drive of your computer.

    • Locate the file you wish to submit and highlight it.

    • Click Open on the Choose File window, which places the name of the file on this page.

    • Click Upload on this page, which uploads the file from the computer to the journal’s web site and renames it following the journal’s conventions.

    • Once the submission is uploaded, click Save and Continue.

  3. The third step of the submission process serves to collect all relevant metadata from the author. The first section of metadata covers the authors. The submitting author will have their personal information automatically appear. Any additional information, such as Competing Interests should also be added at this time, if required.

  4. This step is optional. If you have any supplementary files, such as research instruments, data sets, etc., you may add them here. These files are also indexed by the author, identifying their relation to the submission, as well as their ownership. Supplementary Files can be uploaded in any file format and will be made available to readers in their original format.

    • Locate the file you wish to submit and highlight it.

    • Click Open on the Choose File window, which places the name of the file on this page.

    • Click Upload on this page, which uploads the file from the computer to the journal’s web site and renames it following the journal’s conventions.

    • Once the submission is uploaded, click Save and Continue.

  5. This final step provides a summary of your submission. Click Finish Submission to submit your manuscript. You will receive an acknowledgment by email and will be able to view your submission’s progress through the review and editorial process by returning to the Active Submissions section of your Author page.

The Summary page contains several sections, including Submission, which displays the author name, submission title, original submission file, any supplementary files, the ability to add a supplementary file, the name of the submitter, the date submitted, the section the article is assigned to, the editor responsible for the submission, and the comments to the editor you made as part of your submission.

If your submission is In Review, you can view its details in the Review section linked from the top of the page. irst, you will see the basic submission information again. An editor has now been assigned to the submission. Below that is the Peer Review section. You will see information about each round of review (there may be one or more, or none yet taken place) and any revised files (e.g., a version of your original submission file with changes marked in) uploaded by each reviewer (Reviewer A, Reviewer B, etc.). In this example Peer Review has started, and the information displayed will change as the submission moves through the stage. Last on this page is the Editor Decision section. From this section you can notify the editor once you have submitted your revised submission file, view the reviewer comments (click on the cloud icon), and upload your revised submission file (if revisions were required). In this example an editor decision has not been made yet, but an author can check back to see updates on this stage. Possible decisions include:

  • Accept: Your submission has been accepted as is.
  • Revisions Required: Your submission requires minor changes and will be accepted once those have been completed.
  • Resubmit for Review: Your submission needs significant re-working. A new file must be submitted and another round of review will take place.
  • Reject: Your submission was not accepted for publication with this journal, either because it was not seen to be of high enough quality, or its subject did not match the journal.

Your submission is considered “In Editing” once it has been approved for publication. Next it will go through Copyediting to correct any grammatical or stylistic errors, Layout Editing to create the published galleys (e.g., HTML or PDF), and Proofreading to take one final look at the article before it is made publicly available. If your submission is In Editing, you can view its details in the Editing section (linked from the top of your page). The first section again includes basic submission information.